AI email assistant for Gmail

Replyless connects to your existing Gmail or Google Workspace account and adds AI split inboxes, reply drafts you approve before sending, thread summaries, reminders, and a bulk cleaner for the backlog.

Gmail gives you broad tabs — Primary, Promotions, Social — and leaves the rest to filters you have to maintain yourself. That is fine for a light inbox and painful once one account is holding clients, leads, finance, hiring, and six years of newsletters. Replyless sits on top of the account you already use and turns it into lanes you define, with drafts and summaries attached to the threads that need them.

Gmail is a good mailbox and a poor work queue.

  • Your Gmail account stays connected
  • Drafts wait for your approval
  • Archive and replies sync back

What you get on Gmail

Split inboxes instead of broad tabs

Create focused AI inboxes for clients, leads, finance, newsletters, hiring, or any workflow you actually run, and correct the AI when it puts something in the wrong lane so the sorting settles into your habits.

Reply drafts in your voice

Replyless drafts from the thread's own context, so the reply arrives with the details already in it. Nothing is sent for you — you read the draft, change what you want, and press send yourself.

Summaries and snippets

Long forwarded threads get summarized down to what was decided and what is still open, and the replies you send every week live as reusable snippets instead of being retyped.

A cleaner for the Gmail backlog

The cleaner groups mail by sender rather than by message, so a newsletter sitting on hundreds of unread issues becomes one decision. Where a sender exposes an unsubscribe link, Replyless surfaces it.

Connecting Gmail takes about ten minutes

  1. Connect the account over OAuth

    Sign in to Replyless and connect Gmail through Google's own consent screen. Replyless never asks for and never stores your Gmail password, and you can revoke the grant from your Google account or from Replyless whenever you want.

  2. Let the first sort run

    Replyless categorizes what is already in the mailbox and proposes split inboxes from the patterns it finds. Budget a few days of correcting categories before the sorting matches how you actually think about the account.

  3. Name the lanes you care about

    Rename, merge, or add split inboxes so the categories are yours rather than generic ones — clients and leads separated from receipts, newsletters, and platform notifications.

  4. Work the queues, not the feed

    Open the lane tied to revenue first, approve or edit the drafts waiting there, use snippets for the repeat answers, and mark finished threads done so they stop reappearing.

  5. Clear the backlog once

    Run the cleaner over the senders that dominate the account, queue archive, done, or trash on the groups you confirm, and keep the inbox at a size where daily triage is a few minutes rather than an afternoon.

What Replyless does inside a Gmail account

Everything below runs against the Gmail account you already have. Replyless is not a new mailbox and not a migration — your mail, labels, and folders stay where they are, and actions you take in Replyless sync back to Gmail.

Sorts mail into inboxes you defined
AI categorization reads incoming mail and files it into split inboxes — clients, leads, finance, newsletters, support, or whatever categories you set up. Gmail's tabs are three broad buckets that everyone shares; split inboxes are specific to the work you do, and correcting a misfiled thread teaches the system rather than requiring a new filter rule.
Writes the draft, leaves the send to you
Reply drafts are generated from the thread's context and wait in the thread for you to review. This is the line Replyless does not cross: there is no unattended sending, no auto-reply running behind your back. You approve every message that leaves the account.
Summarizes threads that got long
A twenty-message forwarded chain becomes a short summary of what was decided, who owes what, and what is still open — enough to answer without scrolling to the bottom and reconstructing the argument yourself.
Keeps follow-ups from disappearing
Mark a finished conversation done and it leaves the active inbox. Set a reminder on a thread waiting for someone else and it comes back when it should, so the loops you are carrying stay visible without living as unread mail.
Cleans the backlog in sender groups
The cleaner ranks senders by how much of the mailbox they occupy and hands you a short list of decisions. Nothing moves until you choose it — pick a group, choose archive, mark done, or trash, and Replyless queues that action against the mailbox. A free account covers up to 500 cleanup actions per mailbox.
Briefs you before you open email
A daily Telegram brief summarizes what changed across connected accounts, so the first decision of the day is made from a summary rather than from a full inbox.

Replyless and Gemini in Gmail, honestly

Google's AI in Gmail is good at the writing end of the job. It helps inside compose and inside a thread: draft this, shorten that, summarize this chain. If that is the part you find slow, it is already in the product you are paying for and you do not need another subscription.

Replyless is aimed at a different bottleneck — the organizing end. Its work happens before you open a message: deciding which lane a thread belongs in, keeping revenue threads out from under newsletters, putting drafts where the important conversations are, and clearing the senders that fill the account. The two are not really substitutes, and the honest test is which half of your email day is the expensive one.

The other practical difference is scope. Google's assistant works on Google accounts. Replyless connects Gmail, Outlook, and Zoho Mail — and several accounts at once — so a mixed setup stays in one workflow instead of one tool per mailbox.

Choose Gemini in Gmail if
Your inbox is already organized, you live in one Google account, and what you want is faster writing inside the message you are on.
Choose Replyless if
The problem is volume and sorting rather than wording — one account mixing clients, leads, finance, and noise, a backlog you keep meaning to clear, or more than one provider in play.
Either way, Gmail stays
Replyless connects to the account rather than replacing it, so nothing in your mailbox moves and you can go back to the Gmail interface at any point with everything where you left it.

Setup, access, and what it costs

Connecting runs on OAuth 2.0, so Replyless stores no password for the account and you can revoke access from your provider or from Replyless at any time. What Replyless reads and every action it queues stays scoped to the account you connected, so a work inbox and a personal inbox never mix. Your email is not used to train AI models. Disconnect an account and its access is revoked; delete your Replyless account and your personal data is deleted within 30 days, except where retention is required by law.

On price: there is a free plan with one email connection and limited AI usage that you can stay on. Basics is $15 per user per month with unlimited connections and a 7-day free trial, yearly billing saves 30%, and Lifetime is a one-time $299 payment for Basics access with no trial attached. Enterprise adds an organization workspace, admin analytics, and SSO/SAML at custom pricing.

Frequently asked questions

Does Replyless send emails by itself?
No. Replyless drafts replies and leaves them in the thread for you to review, edit, and send. There is no unattended sending and no background auto-reply — every message that leaves your account is one you approved.
Do I have to switch away from Gmail?
No. Replyless connects to your existing Gmail or Google Workspace account and works on top of it. Actions you take in Replyless — archive, reply, label — sync back to Gmail, and you can keep using the Gmail interface alongside it.
How does Replyless connect to my Gmail account?
Through OAuth 2.0 authorization with Google. Replyless never asks for or stores your Gmail password, and you can revoke access from your Google account or from Replyless at any time.
Is Replyless different from Gmail's own AI?
Gmail's assistant mostly helps inside compose and inside a single thread — drafting and summarizing the message you are already looking at. Replyless works a level up, sorting the whole account into split inboxes you define, attaching drafts to the threads that need them, and clearing noisy senders in bulk.
Can I connect more than one Gmail account?
Yes. Basics includes unlimited email connections, and you can run several accounts side by side. Data stays scoped per connection, so one inbox does not leak into another. The free plan covers one connection.
Will it move or delete my email without asking?
No. The cleaner groups senders and suggests an action, but nothing moves until you pick a group and confirm archive, done, or trash. There is no background sweep and no unattended deletion.
Is my email used to train AI models?
No. Replyless does not train AI models on your email. Access is scoped to the account you connected, and disconnecting an account revokes that access.
What does it cost for a Gmail user?
There is a free plan with one connection and limited AI usage. Basics is $15 per user per month with a 7-day free trial and unlimited connections, and Lifetime is a one-time $299 payment for Basics access with no trial.

Also works with

Related pages